Booking Terms & Conditions

1.1 The Client shall be responsible for informing Umkumbe Safari Lodge Riverside of any bookings, confirmations, booking amendments, or cancellations of rooms or services in writing by e-mail. The onus of proof of delivery in this regard will be on the Client.  

1.2 Upon expiry of the above provisional periods Umkumbe Safari Lodge Riverside reserves the right to release reservations, unless requested in writing by the Client to extend the provisional period. The extension of any provisional period will be at the sole discretion of Umkumbe Safari Lodge Riverside.

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 1.3 In the event Umkumbe Safari Lodge Riverside receives a confirmed reservation request against space being held on a provisional basis by the Client, Umkumbe Safari Lodge Riverside reserves the right to request confirmation or release of the held space within 72 hours. 

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1.4 Upon confirmation it will be required to disclose the guest’s nationality, this information will solely be used for market data purposes. 

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1.5 Confirmed space will be subject to the appropriate cancellation and payment policies.

2. 1 A booking is only held on a provisional basis until a deposit has been paid.

2.2.1 The amounts required to confirm a booking are as follows:

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Guests are required to pay a 30% deposit within 3 days to confirm a reservation, with the balance due payable 45 days before the guest’s arrival.

2.3.1 Balance of payment is due 45 days prior to arrival.

3.1 Guests can make payments via Visa, MasterCard or Amex or via electronic transfers into our bank account.

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3.2 All electronic transfers should be made in full and free of any bank charges.

4.1 Cancellation of all bookings must be in writing and is only effective on receipt of the written notification.

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4.2 Reservations held by Umkumbe Safari Lodge Riverside where no deposit has been paid will be cancelled by Umkumbe Safari Lodge Riverside on notice to the Client. 

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4.3 Requests to reduce or waiver cancellation fees from the Client will be considered with the decision made at the discretion of Umkumbe Safari Lodge Riverside. 

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4.3 On cancellation of a confirmed reservation Umkumbe Safari Lodge Riverside shall be entitled to the payment of the following cancellation fees: 

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• If cancellation of any booking, or any part thereof, is received 31 days or prior to arrival, the deposit will be forfeited.
• If cancellation of any booking, or any part thereof, is received 30 to 0 days or prior to arrival, an 100% cancellation fee will be charged.

5.1 Electronic transfers may be paid directly into the Umkumbe Safari Lodge Riverside bank account. 

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5.2 A copy of the deposit slip or bank draft, together with the appropriate guest details, reservation number and invoice number must be emailed to Umkumbe Safari Lodge Riverside in order to reconcile the appropriate records. 

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5.3 Failure to do so may result in the payment not being reflected against the booking, and the space released due to non-payment.

Travel insurance is compulsory, covering cancellation, personal effects, personal accident, medical and emergency travel expenses.